October 2025 House Corp Workshop
Meeting: Workshop/Town Hall
Location: Zoom
Date: 10/20/2025 Time: 21:40 EDT
Officers present: Gregg Dudzinski, Mark O'Neill, Bill Kingsley, David Craig
Trustees: Larry Hesterberg, James Wasef, Dave Fraser, Scott Quinn, Derek Pizzo
Special guests: Chris Adam, Tyler Lautieri, Joby Titus, Grady Massey
Total brothers in attendance: 13
Minutes from the previous meeting were approved. Brother Fraser with a motion and brother Pizzo with a second.
Old business: None
President Report
Gregg highlighted the need for more undergraduate participation in house maintenance and discussed a recent visit, noting issues with room readiness and the need for better communication with contractors regarding extra work and billing. The group agreed to implement room inspections after students move out and to address any necessary repairs or updates, with the cost of these updates to be covered by the previous occupants if extra work is involved. Currently the only vacant rooms are 24 and the closet (room 20).
Most rooms were in good shape, but noted issues with multiple refrigerators in some rooms, which will be restricted to one per resident next year. He also discussed changes to the fire alarm system, which is now under a new contractor. The new contract will be approximately half what the current vendor wants to charge.
Projects recently completed:
- Battery operated sump pump installed in laundry room.
- Barrier around hot water heater placed to keep things from falling into the hole around it.
- Stucco repairs on the back part of the house were previously approved by house corp due to the urgent nature of the repair, but they have to be formally approved in new business. The repairs are currently around 85% complete.
A/C condenser/air handler in the south wing may need to be replaced in the near future.
Tyler and Chris reported concerns that contractors were working unprofessionally, including one who was gambling on his phone and another who had fallen off a ladder. Gregg acknowledged the issues and said he would address them, noting that the work was at the scratch coat stage and had started on October 8th. Gregg suggested that the undergrads' perceived timeline of when the stucco work should be completed was unrealistic due to the process involved with the repair, and that it has only been 2 weeks.
The group also discussed plans to order 20 bricks for a wall project, with Larry offering to share a picture of the original center brick's inscription.
Vice President Report
- Mark has been primarily helping brother Kingsley with fundraising projects for birthday.
- Mark reiterated the process for nominations for upcoming elections, which need to be held 90 days before March birthday.
Secretary Report
- Making sure etaiota.org has the correct information of the officers and trustees.
Treasurer Report
- Bill presented the treasurer's report, highlighting the current cash position of $102,000, monthly expenses of $9,000–10,000, and monthly income around $17,000 per month from rent, parlor fees and donations of about $4,000 per month. He expressed concerns about accounts receivable and the need for an increase of the emergency fund to $75,000, while also discussing potential upgrades to the invoicing system.
- There is approximately $87,300 in promissory notes with 3% flat annual interest, due in June.
- Chris Adam provided an estimate of accounts receivable, noting that about 6 brothers are behind on rent due to issues with receiving invoices from Tenant Cloud. Gregg emphasized that semester rent should be paid upfront and threatened to take eviction action for non-payment.
Fundraising
Bourbon barrel was purchased to sell individual bottles at birthday. The barrel should yield 260–300 bottles. We have access to an identical barrel if we are able to sell more than the first barrel yields. The group agreed to use PayPal for payments, noting that shipping was restricted to Florida due to licensing. Chris inquired about undergraduates purchasing bottles, and Gregg confirmed they could with proper ID.
Over 120 bottles sold will be profit for the house corp.
New business
- Back wall stucco. Already approved at a previous meeting. $8,500 was the amount approved for the project. Motion to formally accept the project by Dave Fraser. The motion was seconded and unanimously approved.
- Pool mixing tank. $1,400 for pool mixing tank and install. Motion to formally accept the project by Mark O'Neill. The motion was seconded and unanimously approved.
- Bourbon bottle pricing. The group agreed that $100 per bottle would be the price. Motion to formally set the price of the bourbon at $100 per bottle by Dave Fraser. The motion was seconded and approved.
Undergraduate Report
There is a lot of interest from undergraduate brothers to move into the house. However, a potential issue is upcoming because of the two-year on-campus rule from the university. There may not be enough eligible brothers to move into the house as others graduate and leave. We are trying to get an exemption from that rule.
The brothers expressed concerns about the quality of maintenance work at the fraternity house, noting that while initial work was good, subsequent repairs were shoddy and items were deteriorating faster than expected. Gregg explained that the house operates as affordable undergraduate housing and clarified that no money was missing from the budget, with any discrepancies in the books having been resolved. He agreed to address specific maintenance issues, such as malfunctioning doors, and emphasized the need for the brothers to report problems while acknowledging the house's age and limitations.
Meeting adjourned.